Leiden Expat Center

 

Important Life Events

Registering a birth

When a child has been born, the father of the child must register the birth at the municipality where the child was born. If the father of the child is not present or able to register, the birth must be registered by a person who witnessed the birth of the child. The mother of a child is always authorised to register the birth.

Registration of a birth must take place at the local Municipal Registry of Births, Deaths and Marriages within three days of the birth of the child. Saturdays, Sundays and national holidays do not count towards the three-day time limit.

You will be able to register the birth of your child at the counter of the municipality. In order to register, you will need:

  • A valid ID (passport / driving licence / Dutch ID card or resident’s permit);
  • Your marriage certificate / partnership registration (if you are married or have formed a registered partnership).

If applicable, also bring:

  • The deed of recognition of the child
  • The document which states a previously made choice of the child’s surname.

Birth Certificate

When you register your child’s birth at the Municipality, an official will draw up a certificate of the registration, which is then included in the Registry of Births, Deaths and Marriages. The certificate provides legal proof of the birth of your child, it is the basis for the registration of an individual in the municipal registration of personal data (Gemeentelijke Basisadministratie persoonsgegevens, GBA). All the first name(s) and Christian name(s) of the child are registered.

Registering a death

When a person dies in the Netherlands, his or her death must be regsitered in the Municipality in which the death occurred. The registration of a death is usually arranged by a funeral director, it is also possible for a family member to arrange this formality. At the Municipality, an official will draw up a death certificate and will provide you with a document which states the authorisation for burial or cremation.

Under normal circumstances, the deceased individual must be buried or cremated within five days of his or her death. A document which states the authorisation for burial or cremation is mandatory, such a document is issued by the Municipality and therefore it is advisable to register a person’s death as soon as possible.

After drawing up a death certificate, the death of an individual is registered in the municipal registration of personal data (Gemeentelijke Basisadministratie, GBA).

Registration:

You will be able to register the death of an individual at the counter of the Municipality. You will need to bring:

  • A valid ID (passport / driving licence / Dutch ID card / resident’s permit);
  • Your marriage certificate / partnership registration (you are married or have formed a registered partnership);
  • A doctor’s statement concerning the death of the individual
  • If the burial or cremation takes place later than five days after the death has occurred, you will need a document from a medical professional which states that there is no objection to the postponement of the burial/cremation.

Exceptions
Decease of a person who is staying abroad

If a person has died abroad, but was an inhabitant of a municipality in the Netherlands, this must be reported to the municipality. The death of the individual will be registered in the GBA.
In order to register the decease of a person who was staying abroad, you will need a death certificate. If this document has been drawn up in a language other than Dutch, German, French or English, it will need to be legalised and translated. For more information, please contact the municipality.

Getting Married in Leiden

Getting married or registering a partnership is a personal business. Some couples wish to celebrate it in a big way, others prefer to keep it simple. You could decide to have the ceremony at night or search for a special location. For instance, it is possible to have the ceremony at the historical city hall or at one of the other splendid marriage locations in the city of Leiden. Besides the traditional locations, it is also possible to have a location of your personal choice approved for the day of the ceremony.

The Marital Clerk

The City of Leiden has a number of marital clerks amongst its employees, they are referred to as ‘Buitengewoon Ambtenaar Burgerlijke Stand: BABS (Specific Clerk of the Municpal Registry of Births, Deaths and Marriages). It is also possible to request the appointment of someone you know as marital clerk, this person will be appointed by the College of B&B as temporary BABS on the day of your marriage.
Plenty of possibilities to give this special day a personal touch!

Registration

It is possible to get married or register a partnership in every municipality in the Netherlands. You can contact your municipality for the list of documents which you will need. These documents must be submitted to the municipality.
Prior to the marriage or partnership registration, it is mandatory to register your intent, which enables the municipality to verify whether or not there are any objections to the intended marriage or partnership. In the case of a marriage, such a registration is referred to as ‘huwelijksaangifte’ or ‘ondertrouw’ (intended marriage).
Once the ‘ondertrouw’ has been registered, it will be possible to select a date for the civil ceremony. The municipality will also send you forms which must be filled in by your marriage witnesses. The required documents must be submitted within three weeks before the wedding.

Please note that at least one of the wedding partners must be a registered resident of the Netherlands.